Applying for the Graduate Conference Fund
Each academic year, a portion of the Student Activity Fee collected from all students is placed into a Graduate Conference Fund, to support any currently enrolled Georgia Tech graduate student who travels to present research at a conference. This fund is designed as a secondary source, to complement departmental or sponsored funds that do not cover all costs incurred for a trip. Additional limitations apply to where and how this money can be used (see PDF link below, "Information on Graduate Conference Funds"). The Director of the Graduate Conference Fund oversees the distribution of the fund.
Applications are due 21 days prior to the departure date for travel, and should be submitted to the SGA office (1st floor Student Center Commons, across from Einstein's Bagels). Please contact an accountant within your School or College with questions. They should be your first point of contact and will be able to guide you through the process. Application materials are available in hard copy at the SGA office, in addition to being accessible below.
Fund Information:
- Information on Graduate Conference Funds (.pdf)
- Application for Graduate Conference Funds (.pdf)
- Sample Completed Application (.pdf)
Required Documents:
- Travel Authority Request (Excel Spreadsheet)
- Copy of conference brochure showing registration fees
- Verification of travel-related costs (airfare, hotel cost and tax, etc.)
- Copy of acceptance letter or conference brochure/schedule verifying conference participation.
Doctoral students in the College of Engineering or College of Sciences may be eligible for additional funding. Please include the appropriate form with your paperwork:
- College of Sciences Doctoral Student Travel Supplement (.pdf)
- College of Engineering Doctoral Student Professional Development Fund (.pdf)
Upon returning from your trip, you will need to submit a Travel Expense Statement: