The Student Government Association is entrusted with the allocation of the Student Activity Fee (SAF) to enhance the student experience through funding of Registered Student Organizations (RSOs). Providing resources to RSOs to pursue their mission, build communities, and give students opportunities that may be previously out of reach. The Joint Finance Committee (JFC) is a student operated committee that assess all requests and allocates the SAF.
There are two main ways to request funds through SGA:
Annual Budgets are Fiscal Year (July 1st – June 30th) allocations of funds for RSOs and departments on-campus that are mostly used for items needed and programming that occur consistently each year – especially if that funding is needed before the Fall semester starts.
Supplemental Bills, better known as just Bills, are the rolling funding requests that RSOs can submit and receive funds throughout the fiscal year. An annual budget is not required to submit a supplemental bill. Bills also have fewer restrictions than annual budgets.
Due to the SAF being a mandatory student fee, there are layers of governing policies from the University System of Georgia, Georgia Tech Procurement, and the RSO Policy. It can be daunting at first, but we are here to help. If you have any questions or concerns, please reach out to the Joint Vice President of Finance! They chair the JFC and more importantly are there to assist you in navigating the various processes to receive funds.
Not sure where to start? Schedule a meeting with the Joint Vice President of Finance to learn more about the ways your RSO can receive funds.
Joint Finance Committee
SGA’s Joint Finance Committee is a financial allocation body, chaired by the Joint Vice President of Finance, that is responsible for determining allocations of the Student Activity Fee. Other major responsibilities include but are not limited to, the preparation of a budget for over 400 student organizations, reviewing of bills, developing close relationships with student organizations, and ensuring the fair usage of allocated funds from the Student Activity Fee.
The Joint Finance Committee is often the main point of contact between SGA and student organizations. It is also responsible for ~$2 million of fellow students’ money. This places tremendous responsibility on the committee. The main goal is to foster the growth of diverse interests and communities on campus. JFC is a tightly knit team of students who are all committed to progress and service.
JFC is typically comprised of 15 members. The Joint Vice President of Finance, 3 Undergraduate Representatives (includes the Undergraduate Treasurer), 3 Graduate Senators (includes the Graduate Treasurer), 3 JFC Committee Members (need not be in SGA), and Subject Matter Experts from around the Institute.
Duties of the committee include meeting with representatives from RSOs to help them with receiving financial allocations, hosting budget sessions, drafting policy proposals, contributing to joint efforts between Communications, Information Technology, and any other branch in SGA.
Important Dates and Deadlines
April 9th – Last day to request written decisions from JFC for formal appeals.
April 16th – Full FY22 Annual Budget posted.
April 25th – Last day to submit a bill for FY21.
April 29th – Last JFC Bill Review Meeting of the FY.
July 1st – FY21 to FY22 Annual Rollover form and criteria posted.
December 7th – Last day to submit an Annual Rollover.
June 25th – SOFO Budget Survey Deadline.
Frequently Asked Questions
Is my RSO eligible to request and receive funds?
If your RSO is in Good Standing with the Center of Student Engagement then your organization can request funding through the budget and bills process. Please review the Center of Student Engagement’s website for more information about Good Standing.
Are there other on-campus funding sources for RSOs that can cover some of the costs SGA doesn’t?
Yes, there are quite a few actually. While SGA has the largest amount allocated to RSOs on an annual basis, this document here outlines other on-campus funding sources your RSO can access for additional funds.
How are these funds accessed once my RSO receives an allocation?
Once an allocation is made the funds can be accessed through the Student Organization Finance Office (SOFO) through two main ways: direct vendor payment and reimbursement. Please visit SOFO’s website or contact your RSO’s SOFO accountant to learn more before making any purchases.
How can I open an on-campus bank account?
SGA does not handle the account creation and management for RSOs, only the allocation of SAF. SOFO is the office you will want to reach out to in order to get an on-campus bank account set up for your RSO.
What do all of these abbreviations (RSO, CSE, JFC) mean?
- RSO = Registered Student Organization. These are all student organizations/campus organizations registered with Georgia Tech.
- CSE = Center of Student Engagement
- JFC = Joint Finance Committee. The student-run committee that allocates the Student Activity Fee.
- JVPF = Joint Vice President of Finance for SGA
- SAF = Student Activity Fee
- SGA = Student Government Association
- SOFO = Student Organization Finance Office
I have more questions or concerns about requesting and receiving funds, how do I get those answered/heard?
Reach out to us! Please visit the contact page to set up meetings, talk, and the various ways you can contact the JVPF.